SUMMARY(Write a brief summary of job.)
The person in this position is responsible for assisting the general manager to deal with daily affairs, providing administrative support to the other administrative and operational aspects of the work.Secretary of general manager Must have strong coordination and execution to process a variety of documents. she should timely find problems to the general manager for feedback, and put forward her own suggestions. Transmit an order from above, to convey the managing director’s instructions, and supervise each department executive.
SCOPE AND IMPACT OF JOB 1.Summing up the company's annual work ,including arrange and master the general manager’s schedule.
2.Responsible for assisting the General Manager arrange meetings, prepare materials and record the conference summary
3.Responsible for assisting the general manager of the daily reception work .
4.Assist the General Manager handling correspondence files,and drafting, printing, registration and archiving the managing documents
5.Instructe the drafting of relevant documents according to general manager of the instructions
6.Participate in regular meetings of the company, and make a report
7.Answer the phone, make appropriate response, if necessary,take good the telephone records
8.To complete other duties that the general manager or the director of the Office assigned. 1.Assist the General Manager Coordinate the relationship between the various departments and deal with the relationship between customers and government officials
2.Could treat with various emergencies properly, timely and effectively
3.Complete daily work independently within the scope of work when the General Manager gose out for business,
REQUIRED KNOWLEDGE AND EXPERIENCE(knowledge and experience necessary to do job) Must have the ability to use the email and OA system on Lotus Notes skillfully.
Must have basic composition skills.
Must be familiar with all kinds of Office Softwares.
Typing speed should be no less than 70 words per minute.
Must have the knowledge of document management and also needs to know something about commerce.
Must be good at English.
Should be skillful in handing human relationships,such as interact with people from all departments within the company and with clients and government officers outside the company. Bachelor’s degree with commercial English major. Since the GM’s job is irregularly, the secretary has to work with him at night or even in weekends. During the time when the GM goes out for business, she should accomplish her job independently.