How to Write Letter of Inquiry?

A letter of inquiry is written to inquire about an issue from a higher authority. The letter is drafted to get some more information which is not available on website, brochures, literature of the product. The letter is written by a customer to the company seeking some information about a new product or service. This sort of letter is written by a student to university to get information about a recently launched course. This type of letter is written to governmental officials to understand how to complete a procedure or apply for a license, etc.
To seek information that can be used is the main objective of this letter. The letter is specially written to enquire about a product, service, course, government rules, etc. from authorities. The letter has to use formal language with soft and positive tone. The letter has to be to the point, short and precise. The letter should give out the main purpose in the first few lines so that the reader can clearly understand the motive. The letter has to clearly state the issue and aspect of the issue you want to inquire about. Be clear in what you are inquiring about and how the authority can help you in that regard.
Advertisement

Here are some suggestions that will help you in drafting a letter of inquiry:

This letter has to be printed on a company's letter head if used for professional purpose or on a good quality paper.

The letter should have sender and receiver's name and address with the date. All the three things should be left aligned.

The letter has to begin with the word "Dear" followed by the name of the person. This is used as a salutation.

In the first paragraph, letter has to give out the main purpose of inquiring.

The letter has to address the concerned authority who can help you in giving information about your inquiry.

Clarity is a must so that the authority can give you the information that you are inquiring after reading this letter.

The letter has to close with a complimentary closure. The phrases like thanking you, yours truly followed by sender's name and signature should be used.

The letter should be free from typographical, grammatical and spelling errors.

The letter should use professional fonts and readable font size.

Sample Inquiry Letter