cover letter format guideline
Your Street AddressCity, State Zip Code
Telephone Number
Email Address
Month, Day, Year
Mr./Ms./Dr. Name
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code
Dear Mr./Ms./Dr.:
Opening paragraph: State why you are writing; how you learned of the
organization or position, and basic information about yourself.
2nd paragraph: Tell why you are interested in the employer or type of
work the employer does (Simply stating that you are interested does
not tell why, and can sound like a form letter). Demonstrate that you
know enough about the employer or position to relate your background
to the employer or position. Mention specific qualifications which
make you a good fit for the employer’s needs. This is an opportunity to
explain in more detail relevant items in your resume. Refer to the fact
that your resume is enclosed. Mention other enclosures if such are
required to apply for a position.
3rd paragraph: Indicate that you would like the opportunity to interview
for a position or to talk with the employer to learn more about their
opportunities or hiring plans. State what you will do to follow up, such
as telephone the employer within two weeks. If you will be in the
employer’s location and could offer to schedule a visit, indicate when.
State that you would be glad to provide the employer with any
additional information needed. Thank the employer for her/his
consideration.
Sincerely,
(Your handwritten signature)
Your name typed
Enclosure(s) (refers to resume, etc.)
(Note: the contents of your letter might best be arranged into four
paragraphs. Consider what you need to say and use good writing style.
See the following examples for variations in organization and layout.)
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