Writing a Cover Letter

There is a format for writing a cover letter. Below is a guideline for writing a good looking and a well organized cover letter.

First paragraph
In the first paragraph mention the following things:

- Why you are writing (include which position you are applying for)
- How you learned of the position
- Your current status (student or employed)
- If you have completed your degree or when you expect to graduate
- Make a preliminary assertion as to your strength as a candidate

Middle paragraphs
This paragraph is important from the point of view of detailing

- Present specific examples highlighting how your background, experience, achievements, and/or qualifications meet the needs of the position description, department and/or organization
- Explain your interest in the organization
- Discuss your knowledge of and interest in some of the specific characteristics of the job, organization, and/or department
- Address if your profile differs from the job description

Final paragraph
Here you can indicate:
- How you can best be reached
- What is enclosed with the letter
- Your availability for and interest in an interview
- Follow up action on your part
- Thank the reader for his or her consideration

Structure and Details
Appropriately address the salutation to a specific person, not job title (spell their name correctly). Organize your letter well. Before giving your cover letter check for any spelling or grammar errors. Use an appropriate font type and size – Not to big or not to small. Don’t forget to leave contact information in the letter. Write in the tone of a confident (but not arrogant) professional. Be direct.

A cover letter is your opportunity to tell the employer what you are applying for and why you are a good match for the position and the organization. You should submit a cover letter with every resume, whether for an internship or job. While a resume provides a summary of your skills and experience, a cover letter takes it a step further by allowing you to highlight your specific qualifications.